Guidelines for Use of Vans/Cars

Guidelines for Use of Vans/Cars

Revised August 2010
Guidelines to Determine Staff Use of District or Rental Vehicles
1.    The need for a vehicle is initiated from the building secretary or administrator by contacting the Payroll Office at the Administration Center.
2.    The following criteria will be used for assigning a district vehicle:
a.    The requested travel is within 350 miles one way.
b.    A district vehicle is available for use.
3.    The following criteria will be used for initiating the use of a rental vehicle:
a.    The requested travel is more than 350 miles one way.
b.    A district vehicle is not available for use.
4.    A form 163 Trip Log for Vehicles must be completed at the building level and approved by a supervisor prior to the use of a district vehicle or rental vehicle
5.    If a rental vehicle is required, a copy of the form 163, with a written note at the bottom of the form indicating the need for a rental vehicle, will be given to the Purchasing Secretary.
6.    The Purchasing Secretary will secure a rental vehicle and will confirm all vital information with the requester.  All rental vehicles are paid by the Purchasing Secretary with the cost coming from the appropriate budget.